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Every appointment has one organizer: its main professional. Other professionals can be invited to it — a second doctor, an assistant, a co-teacher for a class. An invited professional is a co-professional: once they accept, the appointment shows on their own calendar, but it still belongs to the organizer.

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Who can do what

Only organizers cancel. A co-professional who can’t make it uses Leave appointment — the appointment goes on without them.

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Invite a professional

  • When booking: + New Event → Group & guests (optional) → Additional professionals. Only members of the selected service are listed.
  • After booking: open the appointment → Professionals → Invite a professional — again, only members of the service. They must be free at that time — otherwise That professional is not available at this time.
Invited professionals don’t take a seat in a group.

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Answer an invitation

Week view with the Invitations drawer open on the right, titled 'Appointments you have been invited to', listing two Prenatal class invitations — Tue, Oct 6 03:00 PM – 04:00 PM with Dr. Michael Brooks, and Wed, Oct 7 09:00 AM – 10:00 AM with Dr. Emily Carter — each with Confirm and Decline buttons.

The Invitations drawer

Open Invitations

On the agenda header, the envelope icon carries a badge with your pending invitations. Click it: Appointments you have been invited to. Each row shows the service, the time and With {organizer}.

Confirm or decline

Confirm → Invitation confirmed. Decline → Invitation declined. The row leaves the drawer either way.
You can also answer from inside the appointment: your own row under Professionals reads You, with Accept and Decline.
Appointment window for Ethan Wilson's Prenatal class with Dr. Michael Brooks as provider, and under Professionals the row 'Dr. Felipe Velasquez YOU' with Accept and Decline buttons, plus an Invite a professional link.

Answering an invitation from the appointment

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Answering for someone else

A calendar Admin sees Accept / Decline on every professional row — Answer for this professional. Use it when a professional told you their answer outside Dialtu.

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After you accept

  • The appointment appears in your column with a Shared with {organizer} line. On the organizer’s card, a people icon lists the accepted co-professionals.
  • If your Google Calendar is connected, you get your own copy of the event in Google. See Google Calendar.
  • If the organizer ticks Can reschedule on your row, you can move it — time only.

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Leave an appointment

Appointment window for Benjamin Clark's Cardiology appointment with Dr. Emily Carter as provider; under Professionals, the row 'Dr. Felipe Velasquez YOU' reads Confirmed and shows the inline confirmation 'Leave this appointment? It will no longer show on your calendar.' with Stay and Leave buttons.

Leaving a shared appointment

Open the appointment → your You row → Leave appointment → Leave this appointment? It will no longer show on your calendar. → Stay or Leave. The appointment, its client and its organizer are untouched.

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Deleting a professional

A professional with upcoming appointments — as the main professional or as an accepted co-professional — can’t be deleted: This professional has {n} upcoming appointments. Reschedule or cancel them before deleting this professional. Leave or reschedule those first. See Professionals.

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What doesn’t exist

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Next step

Services

What decides duration, colour, members and Google Meet.